WOLT RECRUITMENT PRIVACY STATEMENT
1. ABOUT THIS PRIVACY STATEMENT
At Wolt we take data protection seriously. For purposes of this Recruitment Privacy Statement, we refer to Wolt Enterprises Oy, local Wolt companies (country specific) and DoorDash Inc., collectively, as “Wolt”.
This Recruitment Privacy Statement concerns the personal data of our job applicants processed by us for recruitment purposes, as well as to the personal data of any potential job applicants we may ourselves contact in regard to job opportunities at Wolt. Thus, this Recruitment Privacy Statement provides information on how Wolt collects and processes recruitment related personal data and informs you on your rights when your personal information is used for Wolt’s recruitment purposes. Please note that this Recruitment Privacy Statement only applies to the processing of personal data carried out by Wolt as a data controller and only in recruitment context.
This Recruitment Privacy Statement may be updated from time to time.
2. DATA CONTROLLER(S)
In relation to the processing of personal data in recruitment context, Wolt Enterprises Oy and the local Wolt group company are acting as joint data controllers. This means that Wolt Enterprises Oy and the local Wolt group company together determine the purposes for and means by which personal data is processed. The country-specific joint controllers are listed below and it may be updated from time to time.
For applicants in:
Finland: Wolt Enterprises Oy, Arkadiankatu 6, 00100 Helsinki, Finland, acts as sole controller;
Czech Republic: Wolt Česko s.r.o., Na poříčí 1047/26, Nové Město, 110 00 Prague 1, Czech Republic;
Poland: Wolt Polska sp. z o.o., ul. Koszykowa 54, piętro 00-675 Warsaw, Poland;
Israel: Wolt Enterprises Israel Ltd., HaMelacha St. 8, 6721508 Tel Aviv, Israel;
Greece: Wolt Technologies Greece Provision of Food Services S.A., Leoforos Vouliagmenis 26, 11743 Athens, Greece;
Serbia: Wolt d.o.o. Beograd-Stari Grad, Bulevar vojvode Bojovića 8, 11000 Belgrade, Serbia;
Azerbaijan: Wolt Azerbaijan LLC, Yasamal district, Hyatt Tower 2, 4th floor, 8 Izmir Street, AZ1065 Baku, Azerbaijan;
Kazakhstan: Wolt Technologies Kazakhstan LLP, Adi Sharipov street 92, 5th floor, 050012, Almaty, Kazakhstan;
Slovakia: Wolt Slovensko s. r. o., Palisády 36, 811 06 Bratislava – Staré Mesto, Slovak Republic, registered in the Commercial register of the District Court Bratislava I, Section: Sro, Insert No.: 137637/B
Malta: Wolt Malta Limited, 171, Old Bakery Street, Valletta, VLT 1455, Malta;
Norway: Wolt Norway AS, Kongens gate 4, 0153 Oslo, Norway;
Latvia: Wolt Latvija SIA, Elizabete iela 45/47, Riga, Latvia;
Lithuania: UAB Wolt LT, JUžupio g. 27-2, LT-01202 Vilnius, Lithuania;
Japan: Wolt Japan K.K., 4-chōme-3-14 Ebisu, Shibuya City, Tokyo 150-0013, Japan;
Georgia: Wolt Georgia LLC, 49d Chavchavadze Ave 179, Tbilisi, Georgia;
Estonia: Wolt Eesti OÜ, Aia 10 a, 10111, Tallinn, Estonia;
Croatia: Wolt Zagreb d.o.o., Metalčeva ul. 5, 1st floor, 10000 Zagreb, Croatia;
Denmark: Wolt Danmark ApS, Borgergade 10, 2 sal., 1300 Copenhagen K, Denmark;
Sweden: Wolt Sverige AB, Hälsingegatan 47, 11331, Stockholm, Sweden;
Cyprus: Wolt Cyprus Limited, Stasikratous 35 3rd floor, office 302, 1065, Nicosia, Cyprus;
Hungary: Wolt Magyarország Kft, Salétrom utca 4. földszint, 1085, Budapest, Hungary;
Slovenia: Wolt, tehnologije d.o.o. Ljubljana, Parmova ulica 53, 1000, Ljubljana, Slovenia
Germany: Wolt Enterprises Deutschland GmbH, Stralauer Allee 6, 10245 Berlin, Germany
Wolt Enterprises Oy has been appointed responsible for handling all data subject requests and questions relating to the personal data processing of the Wolt group on behalf of the local joint controllers.
In relation to the processing of personal data of data subjects in recruitment context in other countries than the ones listed above, Wolt Enterprises Oy acts as the sole data controller.
3. CONTACT DETAILS OF CONTROLLER
For personal data related questions related to recruitment, you may contact our recruiter. For any questions that relate to personal data of Wolt customer or partners, contact Support through the application or email firstname.lastname@example.org. Data Protection Officer: Wolt has appointed a data protection officer who you can reach through the above contact details or by sending an e-mail to email@example.com.
4. PERSONAL DATA COLLECTED
Personal data in this Privacy Statement means information that identifies job applicants and potential candidates for employment with us, either submitted as part of the online application and/or through alternative channels.
We may process the following information relating to job applicants if related for the fulfilment of employer and recruiter obligations and responsibilities or rights in accordance with applicable legislation:
Identity data such as full name, date of birth, gender, national insurance number (or local country equivalent) and other tax information, identification documents like passports or similar information;;
Contact data such as contact details including residential address, email address, phone number or other related information;
Application data such as application, curriculum vitae, work history or other related information;
Demographic information such as disability information, citizenship and other sensitive or special categories of personal data, many of which will only be processed with your consent or based on other applicable legal ground;
Sensory data such as audio, electronic, visual and similar information (may include interviews, photographs, CCTV, etc.)
Skills and Competencies data such as educational and professional background, certificates, qualifications and skills (for example language skills), test or evaluation results and other related data;
Admission Test data (if conducted during the recruitment process) such as outcome and results of any test or evaluation results carried out in connection with recruitment (whether technical, written or oral) and other related data and information;
Right to work related data such as work permit and similar documentation regarding your right to reside in the country your applying to work in;
In addition, we collect any other information provided by the applicant or generated by us during the recruitment process and communication with us. This information may include personal references as provided or information on your LinkedIn profile, if you have opted to apply with LinkedIn.
We only collect and store information that is either relevant for filling in the position in question or necessary for the rights and obligations of either party in the context of establishing an employment relationship.
In certain cases, we may also engage in candidate sourcing and headhunting in order to fill certain positions (“Candidate Sourcing”). In this context this Recruitment Privacy Statement will also be applied.
5. SOURCES OF PERSONAL DATA
We may collect this information in a variety of ways. Primarily we collect personal data directly from you.
With your consent and when legally allowed, we may also acquire certain information from relevant authorities or public registers. Indeed, in limited situations we may collect background information such as information on credit checks and criminal convictions and offences. In such limited cases where we do process such data, we do this in accordance with applicable legislation as in force from time to time and inform you about such collection and ask for your consent when necessary.
During a recruitment process we may, with your consent, contact a reference you have provided us with, such as your former employer and/or external websites if you have referred to such websites.
We collect certain information that is automatically sent to us by your web browser when you use our website and recruiting tools. This type of information generally includes, for example, your IP address, device type and the name of your operating system and browser version. We also obtain certain data from cookies and other similar technologies that facilitate our recruiting process.
6. THE PURPOSE AND LEGITIMATE GROUNDS OF PROCESSING
Personal data processed under this Recruitment Privacy Statement is processed in order to carry out candidate sourcing, recruitment processes, candidate evaluation and communication. Applicant data is processed on the basis of a pre-contractual relationship at your request in order for us to assess the potential grounds for entering into an employment contract with you.
When engaging in Candidate Sourcing we process personal data based on our legitimate interests to hire qualified staff to service our business.
We also store personal data under this Recruitment Privacy Statement for a certain period based on our legitimate interest for the purpose of possible litigation, claims or regulatory investigations.
7. STORAGE PERIOD
Personal data processed under this Recruitment Privacy Statement is primarily stored for one (1) year and always in accordance with local legislation as in force from time to time.
However, with your consent we may store personal data for future recruitment purposes for a longer period. You may at any time withdraw your consent for such processing.
8. INTERNATIONAL DATA TRANSFERS
Personal data is primarily stored within the European Economic Area.
However, in certain cases we may transfer or access personal data outside the European Economic Area. In such cases we provide adequate protection for the transfers of personal data to countries outside of the European Economic Area through a series of agreements with our service providers and/or our group of companies based on approved legal mechanisms, like standard contractual clauses and intercompany group agreements.
In addition, if and to the extent that a court of competent jurisdiction or supervisory authority orders (for whatever reason) that the measures described in this Recruitment Privacy Statement cannot be relied on to lawfully transfer personal data outside the European Economic Area (within the meaning of applicable laws), we may implement any additional measures or safeguards that may be reasonably required to enable the lawful transfer of such personal data.
9. THE RECIPIENTS OF PERSONAL DATA
We do not share personal data with third parties outside of our group companies unless one of the following circumstances apply:
For legal reasons
We may share personal data with third parties outside our organization if access to the personal data is reasonably necessary to: (i) meet any applicable law, regulation, and/or court order; (ii) detect, prevent or otherwise address crime and/or security issues.
To authorized service providers
With your explicit consent
We may share personal data with third parties outside of our organization for other reasons than the ones mentioned before, when we have your explicit consent to do so. You have a right to withdraw such consent at any time.
10. YOUR RIGHTS
Right to access
You have a right to access the personal data processed by us. This means that you may contact us, and we will inform what personal data we have collected and processed regarding you and the purposes such data are used for.
Right to withdraw consent
In case the processing is based on a consent granted by you, you may withdraw the consent at any time.
Right to correct
You have the right to have incorrect, imprecise, incomplete, outdated, or unnecessary personal data we have stored corrected or completed. You have the right to update for example your contact information or your other personal data.
Right to deletion
You may also ask us to delete your personal data from our systems. We will comply with such request unless we have a legitimate ground to not delete the data.
Right to restriction of processing
You may request us to restrict processing of personal data for example when your data erasure, rectification or objection requests are pending and/or when we do not have legitimate grounds to process your data.
Right to object
You may have the right to object on grounds relating to your particular situation to the processing of your personal data based on our legitimate interest. We will comply with such objection unless we have a legitimate ground not to.
Right to data portability
You have the right to receive the personal data you have provided us with in a structured and commonly used format.
How to use your rights
If you want to use your rights, please use the contact information found in Section 3 of this Recruitment Privacy Statement.
We may reject requests that do not have a basis as being required by law in a particular jurisdiction, are unreasonably repetitive, excessive or manifestly unfounded.
11. INFORMATION SECURITY
We do our best to keep your data safe and secure. We use appropriate administrative, organizational, technical, and physical safeguards to protect the personal data we collect and process. Our security controls are designed to maintain an appropriate level of data confidentiality and integrity.
The personal data stored under this Recruitment Privacy Statement shall only be processed on a need-to-know basis. The use of personal data is protected by appropriate user rights, passwords and rights of use.
12. LODGING A COMPLAINT
In case you consider our processing of personal data to be inconsistent with the applicable data protection laws, you have a right to lodge a complaint with the local supervisory authority for data protection.
Competent authorities for European Union Countries can be accessed by visiting the European Data Protection Board site (https://edpb.europa.eu/).